Top 10 Customer Service Mistakes

In a downturn, customer service is all important - losing customers hurts your bottom line. So we've looked at negative ratings on Plebble over the last month to find the top 10 customer service turn-offs which could end up losing you customers.

1. RUDENESS
Rudeness is the biggest complaint of all. Almost a fifth (19%) described experiencing an unhelpful attitude or rudeness when they tried to resolve an issue - a remarkably high proportion and the most commonly cited grievance.

2. BEING UNREACHABLE
18% mentioned companies not answering calls or emails or not calling back. This complaint was not just directed at smaller businesses with fewer resources for customer service, but spread across big brands, SMEs and online companies. Research done by the complaint management software company, CDC Respond, last year suggested that customers who have a problem which is later satisfied are up to 8% more loyal than those who did not have a problem. We've found a similar trend on Plebble - people frequently visit the site to praise a company for solving their problem efficiently.

3. NOT REPLYING
A further 18% complained about not receiving replies to written communication, particularly complaints. In our research for Plebble's AdviceCentre, we are surprised how often it is hard to find guidance on complaints procedures and where to address formal letters. How many people end up writing to the wrong place and then, when they get nowhere, turn online to vent their frustration?

4. BROKEN PROMISES
15% of people described feeling deceived because of companies going back on their word or providing inconsistent or inaccurate advice. The most common of these was companies confirming items were in stock, taking the money for the order and then days/weeks later informing the customer that it was in fact out of stock. This is not unique to internet business, but is one of the more common complaints on Plebble about online retailers.

5. PASSING THE BUCK
8% described their annoyance at companies passing the buck - not taking responsibility for problems and blaming others for their woes. This was not what people wanted to hear when all they wanted was their problem sorted.

6. INSUFFICIENT KNOWLEDGE
7% complained about call-centre advisors not having the knowledge or authority to sort their problems.

7. NO CONTACT INFORMATION
4% were frustrated that companies had not provided contact information (especially a phone number) to use to sort their problem. The use of online contact forms as the only means of contact is a particular grievance.

8. PREMIUM PHONE NUMBERS
A further 4% complained about having to pay via premium phone numbers to speak to customer service.

9. AUTOMATED CALL SYSTEMS
4% were irritated at having to navigate automated call systems when they needed to talk to a person.

10. TIMELINES
And finally 3% talked about their annoyance at the length of time and volume of contact taken to sort simple problems.

PlebbleSystems is working on a much larger study on this subject. If you would like to receive a copy when it is published, please email research@plebble.com with your name and company name.